Sherriff's Office Administrative Assistant
GENERAL PURPOSE:
Performs a variety of general administrative, advanced secretarial and complex clerical duties as needed to expedite the administrative processes, procedures, and day-today office maintenance operations of the Sheriff’s Department
SUPERVISION RECEIVED:
Works under the supervision of the Sheriff & Lieutenant
ESSENTIAL FUNCTIONS:
Performs confidential secretarial and clerical functions for the Sheriff & Lieutenant; types all administrative material and correspondence including reports, letters of recommendation, memos, special bulletins, schedules, documents, etc.; composes correspondence, reports, statements, memoranda, and other material requiring judgement as to content, accuracy, and completeness; takes and transcribes confidential dictation, reports, and special correspondence. Attends staff, committee and command meetings; makes contact for required attendance, assembles meeting materials or packets of information as determined to be needed for accurate decisions by staff; follows through on assignments; proofs and distributes general orders; maintains various administrative records and files; compiles and maintains records of departmental transactions and activities.
Performs general receptionist duties; provides first-line contact with the public; responds to complaints and requests for information from the public, City departments and outside agencies; receives and routes telephone calls; greets the public and directs to appropriate personnel; responds to questions and to appropriate personnel; responds to questions and disseminates public information, screens phone and emergency calls and refers to appropriate staff.
MINIMUM QUALIFICATIONS
1. Education and Experience:
A. Graduation from high school or the equivalent (GED).
AND
B. Two (2) years of responsible experience performing above or related duties.
OR
C. An equivalent combination of education and experience.
2. Knowledge, Skills, and Abilities:
3. Special Qualifications:
Must submit to a background check and have a felony-free police record. Must become TAC/BCI certified. Participates in annual GRAMA training. Must possess a valid driver’s license.
