Blanding Senior Center Activities Request for Qualifications

San Juan County Aging is seeking a qualified individual or organization to provide weekly activity services at the Blanding Senior Center as a paid contractor. We invite you to submit a quotation in response to this Request for Qualifications (RFQ). All responses and qualifications need to be received by 5:00 PM February 27, 2025. Submissions can be sent by mail to PO Box 9, Monticello Utah 84535, Hand delivered to the Clerk/Auditor’s office at 117 S Main Street in Monticello, Utah 84535 or emailed to mmcdonald@sanjuancountyut.gov

Scope of Services

The selected contractor will be responsible for planning, promoting, and facilitating engaging activities for seniors (aged 60 and above) once a week throughout the year. The primary duties include:

1. Activity Scheduling: Collaborate with the Center Director and staff to determine the most suitable day of the week for activities (excluding evenings and weekends).
2. Promotion: Effectively promote the approved activities to encourage participation.
3. Participant Engagement: Gather feedback from participants to evaluate satisfaction and guide future programming.
4. Setup and Cleanup: Prepare the space before activities and ensure it is cleaned afterward.

Terms of Engagement

1. Independent Contractor:
   • The contractor will operate independently and must secure and maintain all necessary insurance, including general liability, automobile, disability, unemployment, and worker’s compensation.
   • The contractor is responsible for all payment' of all applicable taxes and must indemnify San Juan County against any claims arising from noncompliance.
2. Background Check:
   • The contractor must consent to a background check. The County reserves the right to terminate the services agreement based on the results.
3. No Subcontracting:
   • The contractor may not subcontract any services without the written consent of San Juan County.

Compensation

The contractor will be compensated at a rate of $50 per session. San Juan County has allocated an annual budget of $2,000, covering presenter fees and supplies for the program.

Proposed Program Structure

The activity plan includes monthly themes designed to engage seniors and foster community interaction:

• January: New Year, New Hobbies (Arts & Crafts Workshop)
• February: Heartfelt Connections (Valentine’s Day Social & Craft Session)
• March: Spring Craft (Rock Painting)
• April: Spring Gardens (Gardening Workshop)
• May: Music and Memories (Music Session)
• June: Summer Wellness (Nutrition & Healthy Eating Seminar)
• July: Creative Expressions (Creative Writing Workshop)
• August: Outdoor Fun (I Spy Summer Sand Bottles)
• September: Fall into the Season (Autumn Luminaries)
• October: Spooky Festivities (Halloween Craft Party)
• November: Gratitude and Reflection (Meal Sharing & Recognition Activity)
• December: Holiday Cheer (Holiday Music & Karaoke)

Each session will have a budget allocated for presenter fees ($50/session) and necessary activity supplies.

How to Apply

Interested contractors should submit a quotation including:

• Relevant experience and qualifications.
• A proposed approach to fulfilling the responsibilities outlined above.
• Confirmation of independent contractor status and ability to meet insurance and tax obligations.
• Agreement to submit to a background check.

Please submit your quotation by [submission deadline] to [contact email or mailing address]. For any inquiries, feel free to reach out to [contact person’s name and phone number].

Selection and Award

Selection and award will be subject to the County’s Purchasing Policy for services. The Purchasing Policy can be located at www.sanjuancountyut.gov or by emailing Mack McDonald at mmcdonald@sanjuancountyut.gov.